Sr. Purchase Executive

Inside Sales Support • Responsible to source and purchase materials from both local and oversea vendors. • To generate customer quotation at advised margin in a timely manner. • Be one of the Customer’s key contact person for customer order management and attend to customer call. • Follow up on account receivables from customer to avoid any delivery block by Finance & assist in remain the positive cash flow. • Support in providing the Sales Report to Sales Representative. • Attend to customer complaint by understand the details, log in and coordinate with internal stakeholder to provide resolution back to customer within the expected timeframe. Customer Order Management • Follow established processes to review the customer purchase orders, communicating with customer if any additional or special requirement is needed. • Process customer orders efficiently and accurately by provide the customer confirmation notifications. • Perform order entry in system includes entering the sales order, purchase order (to vendor), proforma invoice, good receipt, purchase invoice, delivery note and tax invoice. • Communicating with vendor to monitor the efficient arrival of purchased product and provide regular shipment update to customers. • Provide customer service by staying on top of outstanding orders and shipments status. • Responsible to liaise and working closely with 3rd party service provider or warehouse personnel to ensure the quality and quantity aspect fulfillment of incoming goods. • Liaise and coordinate with 3rd party service provider or warehouse personnel for both inbound and outbound deliveries arrangement. • Picking the products based on the FEFO follow by FIFO basis. Provide the shipping instruction & complete shipping documents to 3rd party service providers or customers to ensure a seamless delivery to customers. • Provide the necessary supports to 3rd party service providers or internal stakeholders to ensure on-time delivery to customers. • Handle the product sample order and demo unit request (as required). Administrative Activities • Responsible in the assigned administrative activities when necessary. • Responsible to have the systematic filing system and necessary record retention to fulfill the ISO9001 standard. • Working with Finance team if there is any petty cash handling is required.

Familiar with adhesives products and experience in handling dangerous goods will be an added advantage. • Familiarity with ERP system knowledge. • Effective communication skills and dedication to customer satisfaction. • Ability to work independently and a good team player with strong sense of self initiative with proactive attitude. • Good co-ordination, interpersonal and stress management skills. • Able to prioritize, excellent in follow through and attention to detail. • Good command of English Should know Inco terms.

At least 3 years working experience in relevant field. Solid working experience in trading business is an asset.