Purchase Executive

Position Title: Purchase Executive

No. of Vacancies: 2 (Male Candidates)

Department: Purchase & Logistics

Location of Employment: Navi Mumbai

Qualification:

• BE / Diploma in Computer / Electronics & Telecommunication
• MBA / Diploma in Material Management / Operations / Supply Chain
• Minimum 3-6 years of relevant experience

Desired Start Date: Immediate

Job Description:

Key Responsibilities:

• Evaluate and negotiate contracts with vendors.
• Prepare accurate reports for upper management.
• Maintain good relationships with suppliers.
• Compare and evaluate offers from suppliers.
• Identify the need to purchase products.
• Review the quality of purchased products.
• Track orders and ensure timely delivery.
• Monitor stock levels.
• Coordinate and monitor supply chain operations.
• Prepare cost analyses.
• Track and fix shipping errors.
• Responsible for order processing, documentary preparation, logistics coordination, financial arrangement, and administrative back-office support for all purchasing and logistics activities.
• Issue purchase/sales contracts and ensure acknowledgment of orders from suppliers/inter-company.
• Coordinate with relevant departments and suppliers/inter-company on shipment status and related logistics matters.
• Work closely with suppliers/inter-company on documentation requirements and shipment arrangements.
• Monitor shipment status and liaise with suppliers/carriers to ensure clean and proper documentation.
• Monitor vessel movements and provide the latest position updates to inter-company.
• Ensure timely documentary and logistics support with smooth discharge operations upon vessel arrival at destinations.
• Prepare daily payments & vouchers and cooperate with the accounts department for after-sales tasks.
• Follow up on claims and other incidents such as demurrage, quality/quantity claims, price adjustments with suppliers/inter-company, and other incidents of all commercial deals.
• Maintain and update information for database building (including order status, pricing, accounts receivable & payable, and supplier portfolio).
• Compile weekly/monthly sales & purchase reports for submission to the purchasing manager and relevant departments.
• Monitor the performance of suppliers to ensure all supplies are delivered timely and accurately.
• Assist the purchasing manager in collating and compiling market data and market reports.
• Perform other ad hoc duties as assigned.

Additional Information:

• Good working knowledge of import/export procedures, Incoterms, and international trade.
• Familiarity with documentation and order processing.
• Good understanding of procurement practices and procedures.
• Knowledge of GAFTA is an advantage.
• Proficient in MS Word & Excel.
• Strong attention to detail, organized, analytical mind, independent thinker, and good team player.
• Initiative, willingness to learn, and ability to work under pressure.