Purchase Executive

Position Title: Purchase ExecutiveNo. of Vacancies: 2 (Male Candidates)Department: Purchase & LogisticsLocation of Employment: Navi MumbaiQualification:BE / Diploma in Computer / Electronics & TelecommunicationMBA / Diploma in Material Management / Operations / Supply ChainMinimum 3-6 years of relevant experienceDesired Start Date: ImmediateJob Description:Key Responsibilities:Evaluate and negotiate contracts with vendors.Prepare accurate reports for upper management.Maintain good relationships with suppliers.Compare and evaluate offers from suppliers.Identify the need to purchase products.Review the quality of purchased products.Track orders and ensure timely delivery.Monitor stock levels.Coordinate and monitor supply chain operations.Prepare cost analyses.Track and fix shipping errors.Responsible for order processing, documentary preparation, logistics coordination, financial arrangement, and administrative back-office support for all purchasing and logistics activities.Issue purchase/sales contracts and ensure acknowledgment of orders from suppliers/inter-company.Coordinate with relevant departments and suppliers/inter-company on shipment status and related logistics matters.Work closely with suppliers/inter-company on documentation requirements and shipment arrangements.Monitor shipment status and liaise with suppliers/carriers to ensure clean and proper documentation.Monitor vessel movements and provide the latest position updates to inter-company.Ensure timely documentary and logistics support with smooth discharge operations upon vessel arrival at destinations.Prepare daily payments & vouchers and cooperate with the accounts department for after-sales tasks.Follow up on claims and other incidents such as demurrage, quality/quantity claims, price adjustments with suppliers/inter-company, and other incidents of all commercial deals.Maintain and update information for database building (including order status, pricing, accounts receivable & payable, and supplier portfolio).Compile weekly/monthly sales & purchase reports for submission to the purchasing manager and relevant departments.Monitor the performance of suppliers to ensure all supplies are delivered timely and accurately.Assist the purchasing manager in collating and compiling market data and market reports.Perform other ad hoc duties as assigned.

Additional Information:Good working knowledge of import/export procedures, Incoterms, and international trade.Familiarity with documentation and order processing.Good understanding of procurement practices and procedures.Knowledge of GAFTA is an advantage.Proficient in MS Word & Excel.Strong attention to detail, organized, analytical mind, independent thinker, and good team player.Initiative, willingness to learn, and ability to work under pressure.