Finance and Office Manager

Job Title: Finance and Office Manager

Job Overview:
The Finance and Office Manager is responsible for managing the daily operations of the office, ensuring efficient workflow, maintaining office productivity, and supporting financial management. This role encompasses a blend of administrative, financial, and human resources support tasks, aiming to streamline operations and foster a collaborative work environment.

Key Responsibilities:

• Office Management:

  • Oversee daily office operations and supervise administrative staff.
  • Manage procurement of office supplies and equipment.
  • Coordinate office maintenance and repairs.
  • Implement and uphold office policies and procedures.
  • Organize company events, meetings, and other internal functions.

• Inventory and Supplies Management:

  • Monitor office supplies and reorder as needed to maintain stock levels.
  • Supervise negotiations with vendors and suppliers to ensure cost-effective purchasing.
  • Track expenses and prepare regular reports on office expenditures.

• Facilities Management:

  • Ensure office cleanliness, maintenance, and compliance with safety standards.
  • Coordinate repairs, office relocations, or facility upgrades.
  • Serve as a point of contact for facility-related issues and manage timely resolutions.

• Human Resources Support:

  • Assist with recruitment and onboarding processes for new hires.
  • Maintain employee records and oversee payroll processing.
  • Support employee engagement and development initiatives.

• Financial Support:

  • Manage petty cash and maintain accurate expense records.
  • Assist with budget tracking, invoice processing, and preparing monthly expense reports.
  • Coordinate with the finance team for timely submission of expense claims and payments.

• Communication and Coordination:

  • Ensure employees have necessary resources and tools for effective communication.
  • Act as a liaison between departments to facilitate smooth information flow.
  • Coordinate with external vendors and service providers.
  • Handle inquiries and correspondence on behalf of the organization.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in financial management and office administration.
• Strong knowledge of accounting principles and relevant financial regulations.
• Proficiency in financial software and Microsoft Office Suite.
• Excellent organizational and multitasking abilities, with attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.