Deputy Manager – Investment Operations (Mid and Back Office)

Job Title: Deputy Manager – Investment Operations (Mid and Back Office)
Department: Finance
Reports to: Vice President - Finance
Team Reporting: Yes

1. Investment Operations & Compliance:

   • Coordinate with the Investment Front Office to process investment transactions in the Credence system.
   • Ensure investments adhere to IRDA regulations and are within prescribed limits.
   • Establish controls to prevent active breaches and escalate passive breaches to the CIO and CFO.

2. Policy & Risk Management:

   • Review and update the Investment Policy in line with changes in IRDA regulations.
   • Identify risks and implement timely control measures to address them effectively.

3. Fund Accounting & Custodian Coordination:

   • Maintain accurate and up-to-date fund accounting records.
   • Collaborate with custodians to ensure proper maintenance of securities and timely recognition of corporate actions as per IRDA regulations.

4. System Integration & Reporting:

   • Ensure seamless integration of investment front-end, mid-office, and back-office systems with the financial accounting system.
   • Work with the financial accounting team to meet internal and external reporting timelines.

5. Audit & Compliance:

   • Drive system audits, investment concurrent audits, and ensure zero surprises in internal, concurrent, and statutory audits.

6. System Updates & Process Improvement:

   • Keep updated on changes in investment regulations and implement them in coordination with the front office and accounting teams.
   • Conduct UAT (User Acceptance Testing) and drive system updates for investment systems.

7. Standard Operating Procedures (SOPs):

   • Regularly review and amend SOPs for investment operations to ensure control and compliance.

8. Daily Operations & Reconciliation:

   • Perform daily reconciliations of custodian and bank accounts.
   • Handle end-of-day activities in Credence such as interest accrual, amortization, valuation, and reconciliation.
   • Manage settlement of deals in Credence, custodian, broker, and counterparty systems, including creating entity and security masters.

9. Internal & External Reporting:

   • Ensure timely submission of reports for IRDA returns and other internal/external requirements.
   • Prepare and submit investment portfolios as needed.

10. Other Responsibilities:

    • Deliver reports and meet timelines for all internal and external audit requirements.
    • Support the financial accounting team with investment-related queries and ensure proper documentation and records are maintained.

1. Experience:

   • Overall 5 years of experience in the insurance industry with knowledge of debt markets and mutual funds.
   • Minimum 2 years of experience in investment accounting.

2. Education:

   • Commerce graduate or higher.

3. Technical Skills:

   • Proficient in Credence and Oracle Accounting systems.
   • Strong understanding of IRDA regulations and compliance.

4. Competencies:

   • Works collaboratively and productively with colleagues to achieve business goals.
   • Plans and prioritizes tasks effectively.
   • Implements process improvements as required.
   • Operates within defined authority and seeks guidance when necessary.
   • Stays updated with internal and external regulations.

1. Demonstrates teamwork by exchanging information and supporting colleagues.
2. Displays accountability by applying skill, effort, and judgment to get the job done.
3. Establishes clear priorities and manages work schedules in advance.
4. Proactively seeks improvements to processes and procedures.
5. Maintains compliance with regulations and internal controls.